The Mitigating Circumstances/Self-certification process is designed to assist students who have been affected by mitigating circumstances during their studies.
As of 2020/21, students are able to self-certify for a period of five working days or less through the mitigating circumstances process. This will allow a maximum extension of five working days in which to submit the relevant affected component(s) of assessment. If you do not submit by the five working days extended deadline, you will be given a capped reassessment opportunity in the component unless you submit a subsequent successful claim for mitigating circumstances.
Regulations for academic year 2021/22 can be found under Section 12 Mitigating Circumstances Regulations.
Please see the full information below.
Mitigating Circumstances/Self-certification procedures
The Mitigating Circumstances/Self-certification procedures set down the process whereby unforeseen circumstances should be brought to the University’s attention, which have prevented a student from submitting an item of assessed work for the published deadline date or from attending an examination, practical, presentation, etc. Please note, self-certification only applies to coursework submissions.
If you believe you have a disability or long-term medical condition:
The Mitigating Circumstance Procedure is a retrospective process that solely considers unforeseen circumstances in respect of assessment deadlines that have passed. As such, this is not the correct procedure to use if you have a disability or a long-term medical condition (unless it has suddenly deteriorated) and wish to be considered for future assessment adjustments and support.
If you have a disability/long-term medical condition requiring adjustments or you would like to discuss your eligibility for support, please contact the Disabilities and Dyslexia Service (DDS). Adjustments can be put in place throughout the year. If you are already registered with the DDS but your circumstances have changed, please contact the DDS as soon as possible to ensure that the correct adjustments are in place for you.
The deadline for the submission of a claim for Mitigating Circumstances/Self-certification is 10 working days from the published submission date of the component concerned or the date of the examination.
Students are, however, encouraged to submit a claim as soon as practicable. Forms can be submitted via email to firstname.lastname@example.org, or in person to your school office.
Self-certification Process and Form
As of 2020/21, you can now self-certify for a period of five working days or less. The self-certification process covers non-submission of coursework ONLY for a period of five working days or less. The period must cover the dates of the affected assessment component(s), i.e., the date of the assessment deadline must fall within the five working day period. Please read the introductory notes with the form before submitting a claim. Forms can be submitted via email to email@example.com, or in person to your school office.
Mitigating Circumstances Process and Form
A claim for Mitigating Circumstances may be submitted in relation to non-attendance at an examination, in class test, presentation etc. and/or non-submission of coursework.
Mitigating circumstances claims MUST be supported by appropriate, independent documentary evidence. Examples of acceptable evidence can be found in the Student Guidance (see separate tab)
The Mitigating Circumstances form includes Introductory Notes that should be read fully before a claim is made.
Academic Quality and Student Administration in collaboration with the Students' Union have also developed comprehensive Student Guidance. This is intended to assist you in the completion and submission of your claim and offer helpful and practical guidance on the types of evidence required to support your claim.
Please note that a claim for Mitigating Circumstances may be submitted in relation to:
- non-attendance at an examination, in-class test, presentation, practical;
- non-submission of coursework;
Please note that a claim for Self-certification may be submitted in relation to:
- non-submission of coursework
Please note that claims for impaired academic performance in an examination, presentation, class test, etc. are not permitted. If a student attends an assessment, submits a piece of coursework, etc., s/he is declaring that s/he is fit to take the assessment.
Submission of claims
To submit a Mitigating Circumstances/Self-certification claim, you must complete a Mitigating Circumstances/Self-certification form (Mitigating Circumstances Form 2021-22.docx, Mitigating Circumstances Form-Introductory Notes 2021-22.docx, Self-certification Form 2021-22.docx) and email it by the appropriate deadline to firstname.lastname@example.org.
Notification of outcomes
Unless you are self-certifying, we will notify you when your mitigating circumstances outcomes are available to view. Mitigation outcomes are published on Evision. This will normally be within four weeks of the date that the University received your claim. If you have any queries in the meantime please contact the office via the email form on the bottom right of this page.
Your claim for self-certification will be automatically accepted and you will be immediately granted a five working day extension in which to submit your work. Please do not await the outcome from the mitigation team as, whilst we aim to respond to all claims as soon as possible, sometimes a response might not be received until after the five day extended deadline has passed.
Please note, if you have already self-certified twice in an academic year, you will be informed that your self-certification claim cannot be considered and you will need to submit a mitigating circumstances claim along with supporting evidence.
If your claim for mitigating circumstances is accepted, you will be given the opportunity to be assessed at the next assessment point in the component concerned, and capping does not apply. If you need information regarding the submission date, please contact your Module Leader.
If a claim for mitigating circumstances is not accepted, then capping of the reassessment applies. (Where the rejected claim related to non-attendance at an examination or non-submission of coursework, a mark of zero is given for the original attempt, and the reassessment will be capped.)