Medical documentation: information and guidance

Please email your medical documentation or full diagnostic report to: studentservices@londonmet.ac.uk

Please include your student ID and contact telephone number within your email. This will help us to respond to your more quickly.  

If you are unable to email a copy of your medical documentation / full diagnostic assessment report please contact us using the email above, or call on +44 (0)20 7320 2848, to make alternative arrangements.

These may include, but are not limited to, depression, anxiety, eating disorders, obsessive compulsive disorder (OCD), bipolar affective disorder, personality disorders, psychosis.

Documentation required:

• A recent (ideally no more than 12 months old) letter or report prepared by a suitably qualified healthcare professional such as your GP, Consultant or Psychiatrist.

Your letter or report should: 

• Provide a diagnosis for all conditions.
• Indicate when the diagnosis was made.
• Indicate the day-to-day impact upon your daily life, with reference to study activity if possible.
• Indicate whether the condition is temporary or long-term in nature (i.e. has lasted or is likely to last more than 12 months). 
• Indicate any treatment you are / will be receiving. 

All documentation must be in written English or transcribed by a certified transcription service and authenticated as such.

These may include, but are not limited to, visual or hearing impairment, blindness, or deafness (with or without BSL as a first / preferred language).

Documentation required:

• A recent (no more than 12 months old) letter or report prepared by a suitably qualified healthcare professional such as your GP or Consultant.

 Your letter or report should: 

• Provide a diagnosis for all conditions.
• Indicate when the diagnosis was made.
• Indicate the day to day impact upon your daily life, with reference to study activity if possible.
• Indicate whether the condition is temporary or long-term in nature (i.e. has lasted or is likely to last more than 12 months). 
• Indicate any treatment you are / will be receiving. 

All documentation must be in written English or transcribed by a certified transcription service and authenticated as such.

These may include, but are not limited to, arthritis, epilepsy, diabetes, cystic fibrosis, repetitive strain injury (RSI), cancer, HIV, hepatitis, multiple sclerosis, Crohn's disease, chronic pain, lupus.

Documentation required:

• A recent (no more than 12 months old) letter or report prepared by a suitably qualified healthcare professional such as your GP or Consultant.

Your letter or report should: 

• Provide a diagnosis for all conditions.
• Indicate when the diagnosis was made.
• Indicate the day-to-day impact upon your daily life, with reference to study activity if possible.
• Indicate whether the condition is temporary or long-term in nature (i.e. has lasted or is likely to last more than 12 months). 
• Indicate any treatment you are / will be receiving. 

All documentation must be in written English or transcribed by a certified transcription service and authenticated as such.

These may include, but are not limited to, Asperger syndrome or high-functioning autism.

Documentation required:

• A recent (no more than 12 months old) letter or report prepared by a suitably qualified healthcare professional such as your GP, Consultant or Psychiatrist.

Your letter or report should: 

• Provide a diagnosis for all conditions.
• Indicate when the diagnosis was made.
• Indicate the day to day impact upon your daily life, with reference to study activity if possible.
• Indicate whether the condition is temporary or long-term in nature (i.e. has lasted or is likely to last more than 12 months). 
• Indicate any treatment you are / will be receiving. 

All documentation must be in written English or transcribed by a certified transcription service and authenticated as such.

You may also supply a copy of an Education, Health and Care Plan (EHCP) should you have this, however we would also require this alongside a letter from your Healthcare Professional confirming your diagnosis.

These may include, but are not limited to, ADD and ADHD.

Documentation required:

• A recent (no more than 12 months old) letter or report prepared by a suitably qualified healthcare professional such as your GP, Consultant or Psychiatrist.

Your letter or report should: 

• Provide a diagnosis for all conditions.
• Indicate when the diagnosis was made.
• Indicate the day to day impact upon your daily life, with reference to study activity if possible.
• Indicate whether the condition is temporary or long-term in nature (i.e. has lasted or is likely to last more than 12 months). 
• Indicate any treatment you are / will be receiving. 

All documentation must be in written English or transcribed by a certified transcription service and authenticated as such.

These may include, but are not limited to, paralysis, scoliosis, chronic pain, difficulty walking, or wheelchair user.

Documentation required:

• A recent (no more than 12 months old) letter or report prepared by a suitably qualified healthcare professional such as your GP or Consultant.

Your letter or report should: 

• Provide a diagnosis for all conditions.
• Indicate when the diagnosis was made.
• Indicate the day-to-day impact upon your daily life, with reference to study activity if possible.
• Indicate whether the condition is temporary or long-term in nature (i.e. has lasted or is likely to last more than 12 months). 
• Indicate any treatment you are / will be receiving. 

All documentation must be in written English or transcribed by a certified transcription service and authenticated as such.

Disabilities or conditions not noted above:

Documentation required:

• A recent (no more than 12 months old) letter or report prepared by a suitably qualified healthcare professional such as your GP or Consultant.

Your letter or report should: 

• Provide a diagnosis for all conditions.
• Indicate when the diagnosis was made.
• Indicate the day-to-day impact upon your daily life, with reference to study activity if possible.
• Indicate whether the condition is temporary or long-term in nature (i.e. has lasted or is likely to last more than 12 months). 
• Indicate any treatment you are / will be receiving. 

All documentation must be in written English or transcribed by a certified transcription service and authenticated as such.

Please contact us if you have any disability or condition not noted above and would like to discuss this further. 

We ask that you provide a full diagnostic assessment report carried out by an Educational Psychologist or Qualified Specialist Teacher Assessor to the SASC Working Party Guidelines. If you are unsure whether your SpLD report is suitable please contact us to discuss this further.

You may already have a letter or report from your GP or other suitable healthcare professional, in which case send it to us as soon as you can. However, if you need to ask your GP or Consultant for a letter or report and you are not sure what you should request please download our GP Guidance Form .

Please note that DDS is unable to contact your medical team to request medical documentation on your behalf.

Please contact us for advice if you:

• Suspect that you have a Specific Learning Difficulty (SpLD) such as dyslexia and have not previously been assessed.
• Have completed a dyslexia screening but have not attended a full SpLD Diagnostic Assessment.
• Have an SpLD Diagnostic Assessment Report completed before the age of 16.
• Have an SpLD Diagnostic Assessment Report completed outside of the UK. 

If you are seeking a diagnosis for any other conditions we suggest that you contact your GP in the first instance for further advice and guidance. 

Any document that provides details concerning your condition or disability can help inform the discussions we have with you concerning your support. However, some documents do not provide the necessary depth of information on their own. Such documents include:

• Dyslexia screening results.
• DSA Needs Assessment reports. 
• GP patient record printouts without detail.
• Prescriptions.
• Application for access (exam) arrangements - profile of learning difficulties (JCQ Form 8).
• Education, Health and Care Plan (EHCP)
• Statement of Fitness to Work/GP Fitness Notes. 
• Personal Independence Payment (PIP) letter.

Many of these can supplement your full medical documentation in order to provide us with additional information on the impact of your condition or disability and support that you may require. As such, we would require additional documentation as indicated under each condition tab above in order to ensure that you are able to fully access all support and allow us to tailor your support to your needs.