Disclosure of Criminal Records
The University welcomes students from a wide variety of backgrounds and
recognises that some of its applicants/students:
- may have criminal convictions;
- may be charged with, or convicted of a criminal offence during the course of their study;
- may apply for a course that requires, or contains activites that require, a Disclosure and Barring Service (DBS) check and therefore the disclosure of criminal convictions.
We have a positive approach to supporting our students and disclosure of a conviction does not automatically result in the withdrawal of an offer or the termination of registration. However, the University expects and requires its applicants and students to be honest, open and to disclose their status with regard to criminal convictions appropriately and in accordance with the policy below.
The appendices provide two useful flowcharts:
Any failure of a student to disclose their status to the University will, of itself, be regarded as a serious breach of trust and honesty and may lead to summary exclusion from the institution, regardless of the nature of the actual conviction.
All cautions and convictions eventually become spent, with the exception of prison sentences of over 30 months (2.5 years). Spent convictions do not need to be disclosed to the University, unless you are taking a relevant course or placement. For further details please see the Ministry of Justice's
- Guidance on the Rehabilitation of Offenders Act 1974 , in particular, section (2) REHABILITATION PERIODS on page 4.
Students on Regulated Courses and DBS Checks
In addition to the regulations applicable to all students, students and applicants on relevant courses have further obligations. Your course handbook will give you more details. Relevant courses include Social Work, Youth Work, Dietetics, Teacher training courses and any course that involves working with children and vulnerable adults.
Students applying for or studying a Relevant Course or a course with a Relevant Placement will be asked to complete the Self Declaration Form below to disclose any convictions that are not eligible for filtering and any other matters that may have a bearing on their suitability to undertake a regulated activity.
Can the University Accept Existing DBS Certificates?
The University can accept an existing DBS certificate if all the following conditions are met:
- The student/applicant produces the original DBS certificate; and
- The original DBS certificate is checked for authenticity (see Security Features at www.gov.uk/disclosure-barring-service-check/tracking-application-getting-certificate); and
- The DBS check is for the correct workforce;
- and The student/applicant has subscribed to the Update Service (see www.gov.uk/dbs-update-service); and
- A DBS Status Check is performed by the University to establish whether there have been any changes to the student’s/applicant’s status since the DBS certificate was produced (see https://secure.crbonline.gov.uk/crsc/check?execution=e2s1).
If any of the above conditions are not met, the University cannot accept the existing DBS certificate and a new check must be carried out.
On the 29 May 2013, legislation came into force that allows certain old and minor cautions and convictions to 'filtered' or 'protected'. This means certain convictions and cautions will no longer be disclosed on DBS certificates and do not need to be disclosed to the University. Please see the links below for further information and guidance:
Some offences will never be filtered. For further information please see