Individual Examination Arrangements (remote exams)

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London Metropolitan University aims to ensure that all students have the opportunity to demonstrate the achievement of learning outcomes in examinations and that any barriers presented due to their disability are removed. 

Your exams may take place remotely or on-campus.  Follow our step by step process to ensure that you know:

  • The date and time that each of your exams is scheduled to take place. 
  • Where each of your exams is scheduled to take place. 
  • How the exam adjustments noted in your INAR will operate if your exam/s are to take place remotely.  

Step 1: Identify if your exam/s are to take place on-campus or remotely.

Please refer to Exam Track (after the exam timetable has been publish for the next assessment window) to identify if your exam is to take place on-campus or remotely.

If your exam is scheduled to take place on-campus, please see our webpage 'Individual Examination Arrangements (on-campus examinations)' for guidance.

Step 2: If your exam is to take place remotely, use the guidance information below to see how your adjustments will operate

Students who have an Individual Needs Assessment Report (INAR) in place and are registered with the Disabilities and Dyslexia Service (DDS) will have reasonable adjustments contained in their INAR under the 'Assessment' section. Some examinations may take place off-site and alternative assessments and assignments are being provided. These alternative assessments and assignments will vary from School to School and from course to course.

The University recognises that disabled students may still require reasonable adjustments for their alternative examinations and assignments but that the reasonable adjustments for examinations currently contained in their INAR may no longer be required, may need to change, or that students may need additional or new adjustments. Please see the 'tabs' below to identify how your INAR exam adjustments will operate.  

If you are to take exams off-campus (remotely) and do not have suitable IT, please contact your School Office.

Step 3: Check your INAR

Students can view their INAR at any time through Evision.

  • Log into Evision and find the link 'View adjustments currently in place (INAR)'.
  • Click on the link to download a PDF of your current INAR.

Note: If this link is missing or broken, please contact DDS.  Please see DDS webpages for further information concerning INARs.

DDS Contact Details: +44 (0)20 7320 2848 / studentservices@londonmet.ac.uk

The current alternative assessments and assignments that are being considered are as follows:

  • Option 1 Assignment - This is where final examinations are converted to a written assignment such as a single or multiple written assignments. This is separate and different to a take-home exam (see below)
  • Option 2 Take-home exam - Take-home exams are open-book exams that are given a longer deadline to submit the answers. These could have a deadline set the same day or over a number of days.
  • Option 3 Real-time exam - Real-time online exams refer to a timed exam offered remotely, where students interact continuously with the online platform. These may or may not be invigilated and the format may take that of a Q & A paper or a MCQ.

Additional Time

Additional time is usually applied as a reasonable adjustment in the form of 25% extra time or 15 minutes per hour. It is recommended that for option 1 (written assignments) additional time for disabled students will not be required. This is due to the fact that the student will be working in a coursework environment with sufficient time in place to ensure that any barriers presented by their disability under timed conditions are not present. London Metropolitan University does not provide coursework extensions as a reasonable adjustment and this then will be the same if the examination is converted to a written assignment.

Additional time will be required for any timed assessments or assignments, take-home or real-time, from 1 hour to 48 hours. For exams and assessments of different durations, 15 minutes per hour is applied as follows:

  • Assessment Time - 1 hour: Time including 25% extra time - 1 hour 15 minutes
  • Assessment Time - 2 hours: Time including 25% extra time - 2 hours 30 minutes
  • Assessment Time - 3 hours: Time including 25% extra time - 3 hours 45 minutes
  • Assessment Time - 24 hours: Time including 25% extra time - 30 hours
  • Assessment Time - 48 hours: Time including 25% extra time - 60 hours

Rest Breaks

Some students will have the provision of a rest break in their INAR for examinations. This is where a student will have up to 10 minutes per hour to 'stop the clock' and take a break in a timed, on-site exam. The format of the assignment or assessment will depend upon whether this is required and it may take a variety of forms.

It is recommended that for option 1 (written assignments) rest breaks for disabled students will not be required. This is due to the fact that the student will be working in a coursework environment with sufficient time in place to ensure that any barriers presented by their disability under timed conditions are not present.

Rest breaks will be required for any timed assessments or assignments (options 2 and 3) from 1 hour to 48 hours. For exams and assessments of different durations, 10 minutes per hour is applied. Please note that if a student also has extra time in place (15 minutes per hour) then the rest break of 10 minutes per hour is in addition to this.

Reader Support

Some students will have the provision of a reader in their INAR for examinations. The format of the assignment or assessment will depend upon whether this is required and it may take a variety of forms.

If the assessment is converted to an assignment or coursework (option 1) then no additional reasonable adjustments will need to be made as the student will have the provision already in place under coursework conditions and adjustments in their INAR and support package. This will either be in the form of specific software on their own computer or, owing to the fact that the assessment is not under timed conditions, will not be required as the detriment arising from their disability will not be present.

In timed assessments (option 2 and 3) between 1 and 48 hours this will be required and can be provided in the following modes:

  1. Students will be able to use their own specialist software which will have been provided by the DSA. It is recommended that students ensure that this is ready and test etc. beforehand.
  2. Students can also use inbuilt text to speech functions within MS Office 365 and again it is suggested that students explore and test this well in advance of the exam. There is also a useful 'how to guide video' that students may wish to view.
  3. For students with some disabilities the use of a human reader may be required and in this instance, the DDS can organise for a reader to be provided remotely. Students should contact the DDS well in advance in order to make such arrangements.

Scribe Support

Some students will have the provision of a scribe in their INAR for examinations. The format of the assignment or assessment will depend upon whether this is required and it may take a variety of forms.

If the assessment is converted to an assignment or coursework (option 1) then no additional reasonable adjustments will need to be made, as the student will have the provision already in place under coursework conditions and adjustments contained within their INAR and support package. This will either be in the form of specific software on their own computer or, owing to the fact that the assessment is not under timed conditions, will not be required as a detriment arising from their disability will not be present.

In timed assessments (options 2 and 3) between 1 and 48 hours this will be required and can be provided in the following modes:

  1. For many students, the ability to carry out their exam on a computer will be a sufficient alternative to a human scribe and it is often suggested in the INAR that a student has a scribe or PC.
  2. Students will be able to use their own specialist software which will have been provided by the DSA. It is recommended that students ensure that this is ready and tested etc. beforehand.
  3. Students can also use inbuilt text to speech functions within MS Office 365 and again it is suggested that students explore and test this well in advance of the exam. There is also a useful 'how to guide video' that students may wish to view.
  4. For students with some disabilities the use of a human reader may be required and in this instance, the DDS can organise for a reader to be provided remotely. Students should contact the DDS well in advance in order to make such arrangements.

Some students will have the provision of a prompter in their INAR for examinations. This is where a student will have a support worker in the exam to provide prompts to move on to questions. The format of the assignment or assessment will depend upon whether this is required and it may take a variety of forms.

If the assessment has been converted to an assignment or coursework (option 1) this will not be required as normal coursework adjustments will be in place.

If the assessment has been converted into a take-home exam (option 2) due to the time frame, this is unlikely to be required, but the student can make their own arrangements such as using an alarm clock or phone reminder.

If the assessment has been converted into an online real-time exam (option 3) then a prompter will be required. It is advised that the student use an alarm clock or phone reminder as an alternative. If necessary, the DDS can provide a support worker to assist with this.

Students who have the provision of a cover sheet in their INAR and in all assessments, assignments and examinations this will be required.

All students have their own copy of this and can, in any of the alternative assessment options, upload and add this to their work.

If the assessment has been altered to a written assignment or coursework as in option 1, then students will already be accustomed to attaching and uploading their work with the cover sheet included.

In the event of assessments being altered to a take-home or timed assessment, options 2 and 3, then the cover sheet can still be attached, included and uploaded. It is advised that students in timed assessments have the coversheet ready to attach prior to the start of the exam.

  • It is vital that students ensure that they set up a suitable environment in their home in order to carry out their assessments. Below are some tips in order to set up a low distraction venue at home.
  • Set up the study/exam room well in advance of the exam starting.
  • Remove as much clutter from the desk area as possible. All unnecessary materials should be placed outside the room for the duration of the examination.
  • Set up lighting to your preference, by locating near a window if you prefer natural light, or setting up in a dark space with lamp lighting.
  • Desks should be placed facing blank walls where possible.
  • Talk to housemates/family in advance of your examination, to reduce distractions during this period as much as possible.
  • If possible, use a room away from the kitchen and common seating areas. 
  • Earplugs can be purchased from most pharmacies, or low-level white noise on Youtube or Spotify may be effective if in a noisy environment. 
  • Movement breaks including squats, wall push-ups or planks can help modulate the sensory environment during your exams.
  • Please also remember that in the event of an assessment being 24, 48, or 72 hours long does not mean that you should study for this length of time! Please take adequate breaks, sleep, and eat as normal.

See below for detailed guidance covering the current adjustments for option 1 (assignment), whether or not they will be required and suggested alternatives. Please note that the DDS will be available to answer student queries relating to the provision of reasonable adjustments.

Covid 19 Reasonable Adjustment Specifications Option 01 Assignment

See below for detailed guidance covering the current adjustments for option 2 (take-home exam), whether or not they will be required and suggested alternatives. Please note that the DDS will be available to answer student queries relating to the provision of reasonable adjustments.

Covid 19 Reasonable Adjustment Specifications Option 02 Take home exam

See below for detailed guidance covering the current adjustments for option 3 (real-time exam), whether or not they will be required and suggested alternatives. Please note that the DDS will be available to answer student queries relating to the provision of reasonable adjustments. 

Covid 19 Reasonable Adjustment Specifications Option 03 Real time exam   

Many students will be able to use their own assistive technology which will have been provided by DSA.  There are also a number of free assistive technology tools that can be accessed by students (see below).

You should ensure that any assistive technology to be used for exams and assignments is set up and tested well in advance.  You should also ensure you are fully familiar with all of the technology you will use, and sure that your technology support strategies are appropriate and effective.  

  • Use the assistive technology available to you (DSA provided or free).
  • Set up and test the technology tools you plan to use well in advance of them being needed.
  • Ensure that the assistive technology strategies you plan to use are appropriate.
  • Ensure you are fully familiar with the assistive technology you plan to use.

Useful links and guides

  • Query: I have a query concerning the format of my remote exam/assignment
  • Contact: Please contact your Academic School.
  • Query: I do not have suitable IT to take my exam remotely.  
  • Contact: Please contact your School Office.
  • Query: I have a query concerning my INAR / SpLD Coversheet
  • Contact: Please contact DDS (see contact details below).
  • Query: I have a query concerning Evision
  • Contact: Please see the University Evision webpage.
  • Query: I have a query concerning Weblearn
  • Contact: Please see the University Weblearn webpage.

DDS Contact Details:

+44 (0)20 7320 2848

studentservices@londonmet.ac.uk

Disabilities and Dyslexia Service (DDS) contact details

+44 (0)20 7320 2848

9:00am to 5:00pm 

Monday to Friday

Tower Building

166-220 Holloway Road
London
N7 8DB

 

 

Room: TM1-33

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